Daily Dashboard Meeting

Daily Dashboard meeting is the “Standup” meeting for the team to plan and to track the progress being made. This meeting typically held in the same location and at the same time each day. It’s Ideal to run the daily meeting in the morning as they help set the context for the coming day's work. The daily meetings are strictly time boxed, between 15to 20 minutes. The purpose of the meeting is synchronization and no problem solving and lengthy discussions. But the plan for solving the issue is discussed here with an action items and the action items are dealt outside the meeting.

There are several goals for a daily stand-up meeting:

1. To surface any issues or situations that may prevent deliverable from being completed as planned

2. Enable to track the status of the project

3. To reinforce focus on the priorities

4. Setting short term goal for the team

5. Helps to identify the risks and issues

6. To figure out the dependencies well in advance

7. Help People to connect and share information on what everyone is doing

8. Improves individual’s planning skills: Every team member should plan their tasks for the entire week by considering the facts including effort, dependencies, issues and milestone. This helps every team member to improve their planning skills.

9. Develop stage speaking skills: Team members are assigned as a meeting owner for the day and rated on daily basis. It gives them the opportunity to confidently speak in front of the stage and improve their communication skills.

A typical Daily Dash Board meeting runs from 15-20 minutes.

Since the meeting runs only for 15 to 20 minutes, it make sure that the team members prepare well before the meeting and help them communicate better by providing concise, clear and articulated status. During the meeting, the key action items are noted on the board, with due date and owner that will be tracked on daily basis.

The Daily stand-up meeting is more like team building exercises; effective teams are built by communicating regularly, working and tracking the status. The obstacles are shared and the team members help each. The underline long term goal of daily meeting is to create an autonomous or self-managing team.

Finally, the stand-up are more attentive than a meeting that makes it more effective and efficient.

"Look at a day when you are supremely satisfied at the end. It's not a day when you lounge around doing nothing, it's when you've had everything to do and you've done it!" --Margaret Thatcher